FACILITIES COORDINATOR
About Us
The Shelbyville Conference Center is the premier event and meeting venue in Kentucky. Versatility, beauty, and modern amenities provide a welcoming and accommodating venue for your conference, trade show, celebration, reunion, or any other event you can imagine.
With flexible floor plans and state-of-the-art technology, the Shelbyville Conference Center can accommodate groups of any size. Whether planning an intimate gathering of ten or a grand event with 400, our venue is the perfect space for your celebration.
We pride ourselves on fostering a collaborative, forward-thinking work environment where every team member has the opportunity to make a meaningful impact.
We are seeking a highly organized, people-engaged, and proactive Facilities Coordinator to join our team and help ensure our facilities operate smoothly, safely, and efficiently.
Position Overview
The Facilities Coordinator plays a vital role in supporting the daily operations, maintenance, and safety of our workplace. This position will manage vendor relationships, oversee maintenance schedules, ensure compliance with health and safety regulations, oversee event set up and teardown, and provide an exceptional welcoming and friendly experience for employees and visitors. This role is expected to work weekends as needed and evenings for events as needed.
Key Responsibilities
- Facilities Operations & Maintenance:
- Oversee day-to-day building operations, including HVAC, electrical, plumbing, and office equipment.
- Conduct routine inspections and coordinate preventative and corrective maintenance.
- Ensure a clean, safe, and efficient working environment.
- Vendor & Contractor Management:
- Manage vendor relationships and service agreements for building up keep, safety and security, and maintenance services.
- Monitor vendor performance and handle vendor scheduling, invoicing, payments, and purchase orders.
- Health, Safety & Compliance:
- Ensure compliance with local, state, and federal regulations (including OSHA standards).
- Support emergency preparedness, including drills, evacuation procedures, and first aid readiness.
- Maintain inspection records, permits, and safety certifications.
- Ensure compliance with local, state, and federal regulations (including OSHA standards).
- Space Planning & Workplace Support:
- Coordinate office moves, workstation setups, and space planning initiatives.
- Manage office supply inventory, furniture procurement, and equipment maintenance.
- Budget & Reporting:
- Assist in developing and tracking facility budgets.
- Prepare reports on facility operations, vendor activities, and improvement initiatives.
- Stakeholder Communication:
- Serve as the primary point of contact for all facility-related inquiries.
- Communicate building updates, maintenance schedules, and policy changes to staff.
Qualifications
- Education: Associate’s or Bachelor’s degree in Facilities Management, Business Administration, Operations, or related field preferred.
- Experience: 2–4 years of experience in facilities coordination, building operations, or office management.
- Technical Skills:
- Knowledge of building systems and maintenance processes.
- Experience with CMMS (Computerized Maintenance Management System) or similar tools.
- Proficiency in MS Office Suite or Google Workspace.
- Soft Skills:
- Strong organizational and multitasking abilities.
- Excellent communication and negotiation skills.
- Strong customer service skills and ability to treat customers and clients with respect and friendliness.
- Problem-solving mindset with attention to detail.
- Ability to work independently and manage priorities in a fast-paced environment.
Why Join Us?
- Competitive pay.
- Comprehensive benefits package, including health, dental, and vision insurance.
- Generous paid time off and company holidays.
- Opportunities for professional development and career advancement.
- A collaborative, inclusive, and supportive workplace culture.
